Terms and Conditions for Exhibiting at Artizan Gallery
PLEASE READ CAREFULLY
The following terms and conditions will apply if your booking is accepted for exhibition at Artizan Gallery. Your application is not confirmed until it has been accepted by Artizan Gallery and your deposit has been received. Terms are subject to change and you should always refer to the most recent updated version you have received from Artizan Gallery. All individuals who exhibit with Artizan Gallery in a stewarded exhibition agree to the following terms. Amendments to these terms must be agreed in writing in advance of the exhibition. By exhibiting with Artizan Gallery, you agree with and accept the terms and conditions set out here.
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Artizan Gallery opening hours: Tuesday – Saturday 10:00-17:00. Please note, gallery hours are subject to variation dependent on our ongoing review of peak hours. You will be notified of any changes to hours no later than one month prior to your exhibition. Opening hours will not drop below 30 hours per week per 7-day booking.
Exhibited Work
Details
Individuals exhibiting with Artizan Gallery must fill in and return the “Works for Exhibition” form to the gallery no later than four weeks before the commencement of the exhibition. High quality images of all the work to be exhibited must also be submitted to Artizan Gallery, either via email or via a filesharing site, within the same time frame. This is so that promotional materials can be prepared, posted, and printed in good time. Images must be provided with a minimum resolution of 300dpi and meet our standards for online listing. Where insufficient high-quality image content is provided, we may request additional provision to avoid compromising promotional work. Artizan Gallery can arrange photography of work if required for an additional fee.
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Artizan Gallery will remain the sole representative for exhibited work for the period covering four weeks before the exhibition start date to four weeks after the exhibition closing date; any enquiries about exhibited work from outside the exhibition during this time must be directed to Artizan Gallery, and any external sales during this period should be brought to our attention for appropriate commission to be negotiated. Any work that has been submitted on the “Works for Exhibition” form may not be withdrawn from the exhibition without the prior approval of Artizan Gallery; buyers should be made aware that any work purchased may be required for the duration of the exhibition, if removal would have a detrimental effect on the curation of the exhibition. Work may not be taken out of Artizan Gallery without prior approval for the duration of the exhibition – except in the case of a sale from the exhibition – and any sales of work for four weeks before and after the exhibition may not be advertised at a lower price than the exhibition prices; you may privately negotiate lower prices with buyers, but prices advertised on your website and in other exhibitions must not be lower. If work is found to be advertised at a lower price during this period, the artist will be required to update the price accordingly with 48 hours’ notice or Artizan Gallery will seek payment of 33% of the difference in marked price regardless of sale of the work. Price parity is essential to building confidence in Torbay’s art market and failure to meet these guidelines will undermine the success of your exhibition as well as the wider work carried out by Artizan Gallery.
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The lead artist will also be required to submit an exhibition statement (minimum 250 words, maximum 500 words in an editable word document) and exhibition image within 1 week of the booking being confirmed for inclusion in forward promotion. The exhibition image cannot be a poster and must include artwork representative of the exhibition. Where the provided exhibition image is not satisfactory images provided from your booking submission will be substituted.
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Presentation
All works must meet our requirements for display and hanging (see Hanging section). Presentation of works must be to a high standard with all framed work presented in, well-fitted, clean frames. All browser work must be wrapped and mounted.
Packaging
All work for exhibition at Artizan Gallery must be safely packaged to avoid damage and if you would like your work returned in its original packaging after the exhibition you should label the exterior of the packaging with your name and the title of the work and use non-damaging tape. If the original packaging cannot be used, artists should bring sufficient packaging to safely package their work at the end of the exhibition. Otherwise, Artizan Gallery will charge for any packaging that we are obliged to provide. In the case of works to be returned by courier, where the original packaging is not suitable for reuse, for insurance purposes Artizan Gallery will outsource packaging to a professional third party. Artizan Gallery does not accept any liability for damage to work that has not been delivered safely packaged.
Delivery
Works for exhibition must be delivered to the gallery on or before the agreed hang date, at a time and date agreed with Artizan Gallery. If for whatever reason there is a change in circumstances, Artizan Gallery requires 24 hours’ notice. Any changes to the exhibition content must be agreed in advance, in writing. Work should be delivered during opening hours, where possible, and the time and date of delivery must be agreed in advance. Artizan Gallery cannot guarantee to hang works that have not been delivered by the hang date for the exhibition.
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Removal
Work may only be removed from Artizan Gallery after closing time on the final date of the exhibition. Removal of works from Artizan Gallery for exhibition at other locations is not permitted throughout the duration of the exhibition. Removal of works from Artizan Gallery for any reason other than a sale of work is not permitted throughout the duration of the exhibition unless prior agreement is sought.
Collection
Work should be collected after Artizan Gallery’s official closing time on the last day of the exhibition, and not before. The time and date of collection must be agreed in advance. Be aware, that due to the tight nature of our programme it is often necessary for works to be collected within 24 hours of the close of the exhibition. If for whatever reason there is a change in circumstances and work cannot be collected on time, Artizan Gallery requires 24 hours’ notice to make necessary arrangements and to avoid storage charges which will be passed to the artist.
If work will be delivered or collected by courier, please ensure that you notify Artizan Gallery of these delivery arrangements and provide the courier with the gallery telephone number. Work should be delivered and collected during standard opening times, and collection times and dates should be confirmed with the gallery. Artizan Gallery can arrange for work to be packaged and couriered at your expense by our delivery partners and an administrative charge may also be applied for arranging this.
Storage
As there is very limited storage space at Artizan Gallery, any items not collected by the deadline – and where no arrangement for delay has been agreed beforehand – will incur a storage charge of £5 per item per day.
Replacements
Sold works may be replaced with pieces of similar style and dimensions at the discretion of Artizan Gallery.
Promotion
Artizan Gallery produces promotional materials for use online, on social media, in our email newsletter, and in print publications. Artists exhibiting at Artizan Gallery are expected to participate in actively promoting their exhibition alongside our promotional activities. Artizan Gallery will send out press releases to news media outlets, however we have found that news outlets are more likely to take up press releases for exhibitions if these are submitted by the artists themselves rather than the gallery. Artizan Gallery can provide you with a “Press Release Pack” explaining how to write, format, and send out a press release for your exhibition.
Artizan Gallery retains the rights to any and all promotional materials produced for the exhibition, and will retain creative control of the layout, content, and design of all promotional materials. Draft copies of promotional material describing you or your work may be sent to you (with the publishing deadline clearly visible) for proofreading and fact-checking purposes only, and any inaccuracies must be reported to Artizan Gallery before the publishing deadline. Artizan Gallery does not accept responsibility for any inaccuracies that are not reported before the publishing deadline.
In addition to promoting your exhibition, Artizan Gallery will promote other events we hold at the gallery on our website, social media, and in print and online publications during the period of your exhibition.
Online Shop
Artizan Gallery maintains contact with long-distance clients via email newsletters and our online shop. Works exhibited at Artizan Gallery will be marketed to interested collectors via email and also put up for sale in the online shop at the same price as in the gallery. If you do not wish to have your work in the online shop, this must be stated in writing when you submit a signed copy of this document. The decision not to display work online is at the discretion of the gallery.
Artizan Social Media Accounts
Artizan Gallery expects artists exhibiting at the gallery to tag our social media accounts in any promotional posts for the exhibition, and to share any promotional posts produced by the gallery for the exhibition. Please make sure you have liked or followed any of the appropriate accounts prior to the start of your exhibition. Our social media account details are:
Facebook: /artizangallery
Twitter: @ArtizanGallery
Instagram: @ArtizanGallery
Pinterest: /artizantorquay
Website
We have two websites, Artizan Gallery (artizangallery.co.uk) and Arthub (art-hub.co.uk). All exhibition content will be hosted on a dedicated page on the Arthub site for the lifetime of the site and this will be the main point of contact for information. We carry out extensive written, photographic and film documentation of all our exhibitions all of which will be found here.
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Sponsors
Exhibition partners and sponsors often support the work we do, and their details will be promoted throughout the exhibition. We are incredibly grateful to the businesses who recognise the value of local arts and culture through this support and would encourage all participating artists to help us demonstrate this in any of their associated social media and promotional efforts.
Hanging
Artizan Gallery will hang and curate your exhibition for you in the space you have booked. Based on the quantity and style of the exhibition display Artizan will determine a preferred way to display prices for work, for example either providing a printed list of works or having each work individually priced. If you have a particular preference for how pricing is displayed, please discuss this with Artizan Gallery before the hang date.
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If you have a preferred order for your works to be displayed, please discuss this with Artizan Gallery in advance. We cannot guarantee to accommodate highly specific requests for the curation of the exhibition, and will expect you to assist with the hang, on the agreed hang date, if you want detailed involvement in the curation of the exhibition.
Artizan Gallery uses the STAS cliprail hanging system for wall displays. All work for exhibition should be delivered ready for display on our hanging system. The best form of attachment to the STAS cliprail hanging system is D-rings on the back of the work. If your work cannot have D-rings attached, you must inform Artizan Gallery of this and make suitable arrangements for an alternative method of display. Any work delivered without D-rings in the absence of separate arrangements will have D-rings attached at a charge of £5 per work or may be displayed on an easel instead.
Artizan Gallery has a number of three-dimensional and sculptural works which can be displayed alongside your work to enhance the exhibition space. These are usually displayed on plinths in the gallery space and are priced and labelled to distinguish them from your work.
Any changes to the curation and display of the exhibition at Artizan Gallery must be agreed with the gallery and may not be made after the end of the first week of the exhibition.
Events
Private views, previews and launch nights are important parts of our exhibitions. However, due to the likely medium term restrictions on public gatherings over a certain number, our current intention is to replace these events with “Launch Days”, full day events where guests can confirm their attendance for the first day of the exhibition. As these are new events, they are being offered flexibly but it is hoped they will enable us to continue to host impactful launch activity as part of every exhibition.
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Whilst this event will be promoted by Artizan Gallery to its mailing list and networks, it is primarily intended for you to welcome your guest list to the exhibition. Artizan Gallery makes personal invites to its collectors throughout the year based on their preferences and tastes.
Artizan Gallery will consult with you on the format of the event and, as a fully licensed venue, we are able to provide alcoholic drinks and food for the events. The cost of this will vary and is separate to the booking fee for the exhibition. Any agreements about catering for this event, including payment agreements, are to be made at least four weeks in advance and in writing. Alternately you can choose to provide your own drinks and refreshments for this event
Photography and Recorded Content
Photography
Artizan Gallery aims to take high quality photographs of all works exhibited, to be used in promotional materials for the exhibition. If you do not wish to have your work photographed, either by Artizan Gallery or by visitors to the gallery, you must specify this in writing when submitting a signed copy of this document. In addition to this, you must provide Artizan Gallery with your own high-quality images of your work (as specified above). Artizan Gallery will not release the right to photograph work if sufficient alternative content is not provided for promotional purposes.
Artizan Gallery may use these images to promote your work or the work of the gallery after the exhibition is over.
All images of your work photographed by Artizan Gallery remain the property of Artizan Gallery. If you wish to use these images for the promotion of your work outside of this exhibition we require that you ask us first. Full details of our photographic services are available on our website.
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Film and Video
Artizan Gallery produces film and video content in relation to their work and exhibitions. As part of this you may be invited to interview or your work may appear in footage captured at the exhibition. We may also use imagery you provide to us as part of this video content where it its relevant to the promotion of your work or the exhibition your work is a part of. There is no obligation to directly appear in video content you do not wish to, but your work may still be shown.
360 Scan
We regularly have our exhibitions professionally scanned for online virtual reality tours. Where this is done artists will be offered the chance to purchase the licence to use this scan on their own website for a small fee.
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Payment
Paying for Your Exhibition
Once selected, a deposit must be paid to secure and confirm your booking. Failure to pay the deposit means that the booking is not final or confirmed. Full and final payment is due no later than one month before the start of the exhibition.
Our preferred method of payment is by direct bank transfer (BACS), but we will also accept cheques or cash. For BACS payments, please use your initials and the month and year of your exhibition as the reference (e.g. JB May 2017)
Artizan Gallery Payment Details
Bank: Lloyds Bank | Account Name: Artizan | Sort Code: 772918 | Account Number: 38546760
Cancellation
Exhibition deposits are non-refundable. If your exhibition period is successfully rebooked, Artizan Gallery may grant refunds, less costs, at their discretion.
Payment for Work Sold
Artizan Gallery will notify you of any sale of your work as and when sales occur; we will settle all payment for works sold after the end of the exhibition. Payment will be made by direct bank transfer (BACS) a maximum of 30 days after the end of the exhibition (to allow Artizan to receive payment from buyers).
Insurance
Artizan Gallery is fully covered by insurance. However, we strongly recommend that all artists have their own insurance when exhibiting. We recommend Hencilla’s Artist Insurance Policy (http://www.hencilla.co.uk/unions/a-n/air/aip)
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Contact Details
Please ensure you provide up to date contact details when submitting your application including at least one phone number, email address and postal address.
Artizan Gallery
Julie Brandon
Email: juliebrandon@artizangallery.co.uk
Phone: 01803 428626
Mobile: 07522 509642
Jacob Brandon
Email: jacobbrandon@artizangallery.co.uk
Mobile 2: 07762 9211571
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C/O Artizan Gallery
7 Lucius Street
Torquay
TQ2 5UW