Terms and Conditions for Exhibiting at Artizan Collective CIC

PLEASE READ CAREFULLY

The following terms and conditions will apply for any exhibition booking with Artizan Collective CIC. Terms are subject to change and you should always refer to the most recent updated version you have received from Artizan Collective CIC.  All individuals who exhibit with Artizan Collective CIC in a stewarded exhibition agree to the following terms. 

Amendments to these terms must be agreed in writing in advance of the exhibition.  By exhibiting with Artizan Collective CIC, you agree with and accept the terms and conditions set out here. 

Exhibited Work

Details

Individuals exhibiting with Artizan Collective CIC must fill in and return the “Works for Exhibition” form to the gallery no later than four weeks before the commencement of the exhibition. High quality images of all the work to be exhibited must also be submitted to Artizan Collective CIC, either via email or via a filesharing site, within the same time frame.  This is so that promotional materials can be prepared, posted, and printed in good time.  Images must be provided with a minimum resolution of 300dpi and meet our standards for online listing. Where insufficient high-quality image content is provided, we may request additional provision to avoid compromising promotional work.

Artizan Collective CIC can arrange photography of work if required for an additional fee.

Artizan Collective CIC will remain the sole representative for exhibited work for the period covering four weeks before the exhibition start date to four weeks after the exhibition closing date; any enquiries about exhibited work from outside the exhibition during this time must be directed to Artizan Collective CIC, and any external sales during this period should be brought to our attention for appropriate commission to be negotiated. Any work that has been submitted on the “Works for Exhibition” form may not be withdrawn from the exhibition without the prior approval of Artizan Collective CIC; buyers should be made aware that any work purchased may be required for the duration of the exhibition, if removal would have a detrimental effect on the curation of the exhibition.  Work may not be taken out of Artizan Collective CIC without prior approval for the duration of the exhibition – except in the case of a sale from the exhibition – and any sales of work for four weeks before and after the exhibition may not be advertised at a lower price than the exhibition prices; you may privately negotiate lower prices with buyers, but prices advertised on your website and in other exhibitions must not be lower. If work is found to be advertised at a lower price during this period, the artist will be required to update the price accordingly with 48 hours’ notice or Artizan Collective CIC will seek payment of 33% of the difference in marked price regardless of sale of the work. Price parity is essential to building confidence in the region’s art market and failure to meet these guidelines will undermine the success of your exhibition as well as the wider work carried out by Artizan Collective CIC.

The lead artist will also be required to submit an exhibition statement (minimum 250 words, maximum 500 words in an editable word document) and exhibition image within 1 week of the booking being confirmed for inclusion in forward promotion. The exhibition image cannot be a poster and must include artwork representative of the exhibition. Where the provided exhibition image is not satisfactory images provided from your booking submission will be substituted.

Presentation

All works must meet our requirements for display and hanging (see Hanging section).  Presentation of works must be to a high standard with all framed work presented in, well-fitted, clean frames. All browser work must be wrapped and mounted.

Packaging

All work for exhibition at Artizan Collective CIC must be safely packaged to avoid damage and if you would like your work returned in its original packaging after the exhibition you should label the exterior of the packaging with your name and the title of the work and use non-damaging tape.  If the original packaging cannot be used, artists should bring sufficient packaging to safely package their work at the end of the exhibition.  Otherwise, Artizan Collective CIC will charge for any packaging that we are obliged to provide. In the case of works to be returned by courier, where the original packaging is not suitable for reuse, for insurance purposes Artizan Collective CIC will outsource packaging to a professional third party. Artizan Collective CIC does not accept any liability for damage to work that has not been delivered safely packaged.

Delivery

Works for exhibition must be delivered to the gallery on or before the agreed hang date, at a time and date agreed with Artizan Collective CIC.  If for whatever reason there is a change in circumstances, Artizan Collective CIC requires 24 hours’ notice.  Any changes to the exhibition content must be agreed in advance, in writing.  Work should be delivered during opening hours, where possible, and the time and date of delivery must be agreed in advance.  Artizan Collective CIC cannot guarantee to hang works that have not been delivered by the hang date for the exhibition.

Removal

Work may only be removed from Artizan Collective CIC after closing time on the final date of the exhibition.  Removal of works from Artizan Collective CIC for any purpose other than a sale is not permitted throughout the duration of the exhibition. 

Collection

Work should be collected after Artizan Collective CIC’s official closing time on the last day of the exhibition, and not before.  The time and date of collection must be agreed in advance. Be aware, that due to the tight nature of our programme it is often necessary for works to be collected within 24 hours of the close of the exhibition.  If for whatever reason there is a change in circumstances and work cannot be collected on time, Artizan Collective CIC requires 24 hours’ notice to make necessary arrangements and to avoid storage charges which will be passed to the artist.

If work will be delivered or collected by courier, please ensure that you notify Artizan Collective CIC of these delivery arrangements and provide the courier with the gallery telephone number.  Collection times and dates should be confirmed with the gallery.  Artizan Collective CIC can arrange for work to be packaged and couriered at your expense by our delivery partners and an administrative charge may also be applied for arranging this.

Storage

As there is very limited storage space at Artizan Collective CIC, any items not collected by the deadline – and where no arrangement for delay has been agreed beforehand – will incur a storage charge of £5 per item per day.

Replacements

Sold works may be replaced with pieces of similar style and dimensions at the discretion of Artizan Collective CIC.

Promotion

Artizan Collective CIC produces promotional materials for use online, on social media, in our email newsletter, and in print publications.  Artists exhibiting at Artizan Collective CIC are expected to participate in actively promoting their exhibition alongside our promotional activities.  Artizan Collective CIC will send out press releases to news media outlets, however we have found that news outlets are more likely to take up press releases for exhibitions if these are submitted by the artists themselves rather than the gallery.  Artizan Collective CIC can provide you with a “Press Release Pack” explaining how to write, format, and send out a press release for your exhibition.

Artizan Collective CIC retains the rights to any and all promotional materials produced for the exhibition, and will retain creative control of the layout, content, and design of all promotional materials.  Draft copies of promotional material describing you or your work may be sent to you (with the publishing deadline clearly visible) for proofreading and fact-checking purposes only, and any inaccuracies must be reported to Artizan Collective CIC before the publishing deadline.  Artizan Collective CIC does not accept responsibility for any inaccuracies that are not reported before the publishing deadline. 

In addition to promoting your exhibition, Artizan Collective CIC will promote other events we hold at the gallery on our website, social media, and in print and online publications during the period of your exhibition.

Online Shop

Artizan Collective CIC maintains contact with long-distance clients via email newsletters and our online shop.  Works exhibited at Artizan Collective CIC will be marketed to interested collectors via email and also put up for sale in the online shop at the same price as in the gallery.  If you do not wish to have your work in the online shop, this must be stated in writing when you submit a signed copy of this document. The decision not to display work online is at the discretion of the gallery.

Artizan Social Media Accounts

Artizan Collective CIC expects artists exhibiting at the gallery to tag our social media accounts in any promotional posts for the exhibition, and to share any promotional posts produced by the gallery for the exhibition.  Please make sure you have liked or followed any of the appropriate accounts prior to the start of your exhibition.  Our social media account details are:

Facebook: /artizangallery

Twitter: @ArtizanGallery

Instagram: @ArtizanGallery 

Website

We have two websites, Artizan Collective CIC (artizangallery.co.uk) and Arthub (art-hub.co.uk).  All exhibition content will be hosted on a dedicated page on the Arthub site for the lifetime of the site and this will be the main point of contact for information. We carry out extensive written, photographic and film documentation of all our exhibitions all of which will be found here.

Sponsors

Exhibition partners and sponsors often support the work we do, and their details will be promoted throughout the exhibition. We are incredibly grateful to the businesses who recognise the value of local arts and culture through this support and would encourage all participating artists to help us demonstrate this in any of their associated social media and promotional efforts. 

Hanging

Artizan Collective CIC will hang and curate your exhibition for you in the space you have booked. Based on the quantity and style of the exhibition display Artizan will determine a preferred way to display prices for work, for example either providing a printed list of works or having each work individually priced. If you have a particular preference for how pricing is displayed, please discuss this with Artizan Collective CIC before the hang date. 

If you have a preferred order for your works to be displayed, please discuss this with Artizan Collective CIC in advance.  We cannot guarantee to accommodate highly specific requests for the curation of the exhibition, and will expect you to assist with the hang, on the agreed hang date, if you want detailed involvement in the curation of the exhibition.

Artizan Collective CIC uses the STAS cliprail hanging system for wall displays.  All work for exhibition should be delivered ready for display on our hanging system.  The best form of attachment to the STAS cliprail hanging system is D-rings on the back of the work.  If your work cannot have D-rings attached, you must inform Artizan Collective CIC of this and make suitable arrangements for an alternative method of display.  Any work delivered without D-rings in the absence of separate arrangements will have D-rings attached at a charge of £5 per work or may be displayed on an easel instead.

Artizan Collective CIC will curate a display of 3D works from its seasonal collections alongside your work to enhance the exhibition space.  These are usually displayed on plinths in the gallery space and are priced and labelled to distinguish them from your work.

Any changes to the curation and display of the exhibition at Artizan Collective CIC must be agreed with the gallery and may not be made after the end of the first week of the exhibition.

Events

Private views, previews and launch nights are important parts of our exhibitions. Whilst this event will be promoted by Artizan Collective CIC to its mailing list and networks, it is primarily intended for you to welcome your guest list to the exhibition. Artizan Collective CIC makes personal invites to its collectors throughout the year based on their preferences and tastes.

Artizan Collective CIC will provide alcoholic and soft drinks for the events. Alternatively, additional provisions including food and entertainment can be agreed, but this may incur additional charges. 

Photography and Recorded Content

Photography

Artizan Collective CIC aims to take high quality photographs of all works exhibited, to be used in promotional materials for the exhibition.  If you do not wish to have your work photographed, either by Artizan Collective CIC or by visitors to the gallery, you must specify this in writing when submitting a signed copy of this document.  In addition to this, you must provide Artizan Collective CIC with your own high-quality images of your work (as specified above).  Artizan Collective CIC will not release the right to photograph work if sufficient alternative content is not provided for promotional purposes.

Artizan Collective CIC may use these images to promote your work or the work of the gallery after the exhibition is over.

All images of your work photographed by Artizan Collective CIC remain the property of Artizan Collective CIC.  If you wish to use these images for the promotion of your work outside of this exhibition we require that you ask us first.  Full details of our photographic services are available on our website.

Film and Video

Artizan Collective CIC produces film and video content in relation to their work and exhibitions. As part of this you may be invited to interview or your work may appear in footage captured at the exhibition. We may also use imagery you provide to us as part of this video content where it its relevant to the promotion of your work or the exhibition your work is a part of. There is no obligation to directly appear in video content you do not wish to, but your work may still be shown.

360 Scan

We regularly have our exhibitions professionally scanned for online virtual reality tours. Where this is done artists will be offered the chance to purchase the licence to use this scan on their own website for a small fee.

Payment

Paying for Your Exhibition

Once selected, a deposit (if due) must be paid to secure and confirm your booking. Failure to pay the deposit means that the booking is not final or confirmed. Full and final payment (if due) is required no later than one month before the start of the exhibition.

Our preferred method of payment is by direct bank transfer (BACS), but we will also accept cheques or cash. For BACS payments, please use your initials and the month and year of your exhibition as the reference (e.g. JB May 2017)

Artizan Collective CIC Payment Details

Our preferred payment method is by BACS but we will also accept cheques or cash.

Cheques payable to Artizan Collective CIC, by cash, or by BACS:

Bank: NatWest | Account: Artizan Collective CIC | Account Number: 74950010 | Sort Code: 557001

Cancellation

The below charges will apply in the event of the artist cancelling the exhibition.

Cancellation with 6 Months’ Notice

• Deposits may be held to cover any advance costs incurred by the gallery in the promotion of the exhibition

• Any other fees will be refunded at the point a replacement booking is confirmed

Cancellation with 3 – 6 Months’ Notice

• Deposits and any other fees will be held to cover any costs incurred by the gallery in the promotion of the exhibition and in securing a replacement booking, or where no fees have been made costs will be recouped from the artist

• Any fees still due may be demanded if a replacement booking cannot be secured

Cancellation with 0 – 3 Months' Notice

• All deposits and fees will be retained by the gallery

• 33% of the total commission value of the exhibition will be forfeited to the gallery based on the loss of potential sales

Payment for Work Sold

Artizan Collective CIC will notify you of any sale of your work as and when sales occur; we will settle all payment for works sold after the end of the exhibition. Payment will be made by direct bank transfer (BACS) a maximum of 30 days after the end of the exhibition (to allow Artizan to receive payment from buyers).

Insurance

Artizan Collective CIC is fully covered by insurance.  However, we strongly recommend that all artists have their own insurance when exhibiting. We recommend Hencilla’s Artist Insurance Policy (http://www.hencilla.co.uk/unions/a-n/air/aip)

Contact Details

Please ensure you provide up to date contact details when submitting your application including at least one phone number, email address and postal address.

Artizan Collective CIC

Julie Brandon

Email: juliebrandon@artizangallery.co.uk

Phone: 01803 428626

Mobile: 07522 509642

Jacob Brandon

Email: jacobbrandon@artizangallery.co.uk

Mobile 2: 07762 9211571

C/O Artizan Gallery

7 Lucius Street

Torquay

TQ2 5UW